Privacy Policy - MeetingBurner

1. Introduction

Networks Online (“we,” “us,” “our”) operates MeetingBurner, a video conferencing platform with AI-powered features. This Privacy Policy explains how we collect, use, disclose, and protect your information.

2. Information We Collect

2.1 Information You Provide

Account Information: Name, email address, password, profile photo
Payment Information: Credit card details (processed by Stripe)
Profile Data: Company name, job title, preferences

2.2 Meeting Content

Audio/Video: Your audio and video streams during meetings
Transcripts: AI-generated transcriptions of spoken words
Recordings: Video/audio recordings when enabled by host
Chat Messages: Text messages sent during meetings
Shared Content: Screen shares, files, and documents

2.3 Automatically Collected Information

Usage Data: Meeting duration, participant count, features used
Device Information: Browser type, OS, device model
Log Data: IP addresses, timestamps, error logs
Cookies: Authentication tokens, preferences

3. How We Use Your Information

3.1 To Provide the Service

Facilitate video meetings and real-time communication
Generate AI-powered transcriptions and summaries
Extract action items and meeting insights
Send email recaps to participants
Store recordings and transcripts for authorized users

3.2 To Improve the Service

Analyze usage patterns to improve features
Debug issues and optimize performance
Conduct research and analytics

3.2.1 How We Use Meeting Content to Improve MeetingBurner

We never sell your meeting content (audio, video, transcripts, recordings, chat messages or shared content) and we never give it to others for their own use.

Free plan. For meetings held on the free plan on or after November 15, 2026, we may use meeting content, de-identified, only to improve MeetingBurner, including to train the AI models that run it. Free accounts cannot turn this off. This is part of how the free plan is paid for.

Paid plans. We do not use a paid plan's meetings this way. A more private paid version may come; if it does, we will describe it here.

Off the Record meetings are never used. Meetings already held before November 15, 2026 stay under the promise they were held under: we do not use them to train AI models.

This section is about MeetingBurner's own use. The service providers in Section 4 process meeting content on our behalf to deliver features such as transcription and summaries. We are seeking written confirmation from each of them that they do not train on it, and this policy makes no claim about their practices until we have it.

Research recordings. These are separate, and are not de-identified. Hosts with early access to agent features can mark a meeting as allowed for research recordings (recordings that would be used to improve how our agents look and listen). Today that setting records nothing and nothing uses it. A host's setting is never consent on anyone else's behalf: before any participant's content is used for research, that participant will be asked for their own consent, which is off unless they turn it on and which they can withdraw at any time. Anyone who does not consent is left out.

3.3 To Communicate With You

Send meeting invitations and reminders
Deliver meeting summaries and action items
Send service updates and notifications
Respond to support requests

3.4 For Safety and Legal Compliance

Prevent fraud and abuse
Enforce our Terms of Service
Comply with legal obligations
Protect our rights and property

3.5 Sign-up Records for Fraud Prevention

When you or an agent acting for you create an account, claim one, or create an API key, we record information about that request to prevent fraud and abuse: the email address given, the IP address, approximate country, the browser or client's user agent and language, a reference to any payment card or identity check held by our payment processor (never the card number), and our decision. Only our staff can see it, and every access is logged. We keep it while your account is open and for one year after it is closed. If you ask us to delete your account, we delete it, but we keep this record for that year so that a closed account cannot be used to get around our limits; after that we delete it. For attempts that did not create an account, we delete these details after 90 days and keep only a scrambled fingerprint of them, with the country, network and our decision, for one year.

4. AI Processing and Third-Party Services

4.1 AI Transcription (AssemblyAI)

Your audio is processed by AssemblyAI to generate transcriptions. Audio data is sent to AssemblyAI servers for processing. See AssemblyAI's Privacy Policy.

4.2 AI Summaries (Anthropic)

Transcripts are processed by Anthropic's Claude models to generate summaries, extract action items and answer questions about a meeting. When a host adds one of our agent participants (Section 4.3), what is said to it is also processed by Claude, which writes its answers. See Anthropic's Privacy Policy.

4.3 Voice Assistant and Agent Participants (OpenAI)

If a host turns on JR, the voice meeting assistant, meeting audio is processed by OpenAI's realtime speech models so that JR can listen and speak. If a host with early access to agent features adds one of our agent participants to a meeting, short pieces of what is said to it are sent to OpenAI to decide how it should be handled, and its spoken replies may be produced by OpenAI's speech models. Both are off unless the host turns them on. See OpenAI's Privacy Policy.

4.4 Video Infrastructure (LiveKit)

Video streams are transmitted through LiveKit's infrastructure. See LiveKit's Privacy Policy.

4.5 Payment Processing (Stripe)

Payment information is handled by Stripe. We do not store full credit card numbers. See Stripe's Privacy Policy.

5. Data Sharing and Disclosure

5.1 With Meeting Participants

Meeting content (video, audio, transcripts, recordings) is shared with other participants in the meeting.

5.2 With Service Providers

We share data with third-party service providers who help us operate the Service (hosting, analytics, customer support).

5.3 For Legal Reasons

We may disclose information when required by law, subpoena, or legal process.

5.4 Business Transfers

If we are acquired or merge with another company, your information may be transferred to the new entity.

5.5 With Your Consent

We may share information when you explicitly consent to such sharing.

6. Data Retention

Account Data: Retained until account deletion
Free plan meetings: From November 15, 2026, recordings, transcripts and notes are deleted 30 days after the meeting. A meeting held before that date counts its 30 days from that date. Someone who looks for a deleted meeting is told it was deleted.
Paid plan meetings: Kept until you delete them.
Off the Record meetings: Recordings are deleted when the meeting ends.
Cancelled accounts: From the same date, meetings are deleted on the same 30-day cycle, counted from the day your plan ends.
Log Data: Retained for 90 days

You can ask us to delete a meeting or your account at any time at support@meetingburner.com, and delete them yourself wherever your settings or the meeting page offer a delete button.

7. Your Rights and Choices

7.1 Access and Correction

You can access and update your account information in Settings.

7.2 Data Deletion

You can ask us at support@meetingburner.com to delete your account and associated data, or do it yourself wherever your settings offer a delete button. Some data may be retained for legal or operational purposes.

7.3 Marketing Opt-Out

You can opt out of marketing emails by clicking “unsubscribe” in any email.

7.4 Cookie Controls

You can control cookies through your browser settings. Note that disabling cookies may limit Service functionality.

8. Regional Privacy Rights

8.1 GDPR (European Users)

If you are in the EU/EEA, you have rights under GDPR including:

Right to access your personal data
Right to correct inaccurate data
Right to delete your data (“right to be forgotten”)
Right to restrict or object to processing
Right to data portability

Contact us at privacy@meetingburner.com to exercise these rights. Our legal basis for processing is your consent and contract performance.

8.2 CCPA (California Users)

If you are a California resident, you have rights under CCPA including:

Right to know what personal information we collect
Right to delete your personal information
Right to opt-out of sale of personal information (we do not sell data)
Right to non-discrimination for exercising your rights

9. Data Security

We implement security measures including:

Encryption in transit (TLS/SSL)
Encryption at rest for stored data
Access controls and authentication
Regular security audits
Employee training on data protection

However, no system is 100% secure. We cannot guarantee absolute security of your data.

10. Children's Privacy

MeetingBurner is not intended for users under 13 years old (or 16 in the EU). We do not knowingly collect data from children. If we learn we have collected data from a child, we will delete it promptly.

11. International Data Transfers

Your data may be transferred to and processed in countries outside your residence. These countries may have different data protection laws. By using the Service, you consent to such transfers.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a new “Last Updated” date. Continued use of the Service after changes constitutes acceptance.

13. Contact Us

For privacy questions or requests, contact us at:

Email: privacy@meetingburner.com
Support: support@meetingburner.com
Report abuse: support@meetingburner.com
Company: Networks Online

NOTE: This is an early beta version of our Privacy Policy. Final policy will be reviewed by legal counsel before full product launch. If you have questions or concerns, please contact us at privacy@meetingburner.com.